Coilattice

Small businesses often depend on dozens of vendors but track insurance certificates through inboxes and spreadsheets. A document may be present while naming the wrong insured, showing limits below the current requirement, omitting a required endorsement or no longer reflecting active coverage. Expiration reminders solve only one part of that problem.

Coilattice gives each business a versioned requirements register and each vendor a permissioned upload path. It extracts candidate fields from certificates, cites their locations and compares them with the applicable requirement set. The result is a discrepancy queue for human review, not a compliance score. The original file, extraction confidence, reviewer finding and any broker or carrier verification remain distinct.

Requests, reminders and delivery events are recorded separately from vendor responses and replacement documents. A certificate can be reused for another customer only with explicit vendor permission, and reuse never means it satisfies that customer's different requirements. Waivers and exceptions require named approval.

The output is a practical evidence pack showing requirements, documents, review findings, requests, responses and corrections. It does not prove that a policy is genuine, in force, sufficient for a loss or applicable to a particular contract. Those conclusions remain with qualified risk, insurance and legal reviewers.

Operations, procurement, property or risk leader at a small business that depends on recurring vendors, with brokers as a possible distribution partner