Profitmap

Small contractors often start with an estimate or bill of quantities, then receive supplier invoices, timesheets, change orders and customer payments through different tools. A job can appear profitable because an invoice is missing, labor is late or a payment arrived early. “Real-time P&L” suggests accounting completeness that the sources may not support.

Profitmap preserves the approved estimate version and proposes mappings from invoice lines, time records and other observed costs to job and cost-code candidates. Every match cites its source, confidence and correction. Change orders, commitments, accruals, actual costs, customer invoices and cash events remain separate.

Overhead allocation is a finance-owned policy with an effective version. A payment event is not revenue recognition, an invoice is not necessarily incurred cost, and a mapped line is not approved posting. The dashboard shows provisional planned-versus-observed views with missing-source and reconciliation status.

The product reduces reconciliation effort but does not eliminate data entry, produce audited P&L, determine tax or replace the accounting system. Cross-customer learning requires explicit permission and cannot expose supplier, pricing or project data.

Owner, controller, finance manager or project-operations leader at a small contractor managing several active jobs