Inboxbooks

Small businesses and agencies receive supplier invoices through shared mailboxes, then re-key fields, search for purchase evidence, select accounts and follow up on status. “Forward and forget” is appealing, but autonomous booking can duplicate invoices, misidentify suppliers, choose the wrong tax or account, and treat a purchase order or bank transaction as proof the goods were accepted.

Inboxbooks ingests only authorized mailbox messages and attachments. It preserves message, sender assertion and source file, then proposes supplier, invoice number, dates, currency, line items, tax and totals with citations and confidence. Duplicate candidates and suspicious changes route to review.

Matching keeps the purchase order, receipt or service acceptance, invoice and later bank transaction distinct. A reviewer resolves discrepancies and approves a versioned accounting-entry draft under the organization's policy. Delivery to the accounting provider, destination readback and accepted posting are separate. Payment proposal, approval, initiation, provider acknowledgment and settlement remain outside the initial product.

The workflow reduces clerical intake without impersonating a bookkeeper or acquiring payment authority. Tax treatment, coding, exceptions and period decisions stay with authorized finance professionals.

Finance manager, controller, agency owner or bookkeeping lead at a small business receiving supplier invoices through shared mailboxes