Schedule Ledger

Federal contractors may need to inventory AI features used on a contract and prepare disclosure, risk and incident documentation. The supplied research describes a June 2026 proposal to revise a GSA clause with disclosure and incident timelines plus documentation on request. It explicitly states that the revision was proposed, not finalized. The recorded public comment deadline has since passed, so current primary authority must establish what happened next.

Voice interviews and software scans can discover candidates but cannot prove complete use, contract applicability or compliance. A licensed office suite may contain dormant AI features; an employee may use an unapproved external tool; a system event does not show which contract data was processed. Generic control platforms and policy repositories are adjacent but do not establish the proposed clause's requirements.

A contract, clause version, legal interpretation, system observation, employee statement, AI-use candidate, owner confirmation, inventory record, disclosure draft, risk document, incident observation, notification candidate, counsel approval, submission receipt, agency response and compliance outcome are separate. Schedule Ledger should prepare evidence and track uncertainty, never invent a binding obligation from a proposal.

A compliance, contracts or security leader at a federal contractor that needs a contract-scoped AI-use inventory and readiness process.